From: Freeman, Robert (DOS)
Sent: Monday, October 17, 2011 9:47 AM
Subject: RE: committee meetings

Since the exact time of a committee meeting to be held immediately following the close of a preceding
meeting of a different committee cannot be known, it is suggested that notice of that second meeting
provide an approximate start time within a certain range. For instance, if the first committee meeting
starts at 5 p.m. and typically lasts between one and two hours, the notice regarding the second
meeting might indicate that it will begin immediately after the end of the 5 p.m. meeting, between 6
and 7 p.m. That may be the best that can be accomplished if there is no specific start time of the
second meeting.

I hope that I have been of assistance.

Robert J. Freeman
Executive Director
Committee on Open Government
Department of State
One Commerce Plaza
Suite 650
99 Washington Avenue
Albany, NY 12231
Phone: (518)474-2518
Fax: (518)474-1927